We build automated lead recovery systems for HVAC companies. Every missed call gets a text back in 30 seconds. Every lead tracked. Every appointment reminded.
Small HVAC companies miss 30-40% of inbound calls. Without a follow-up system, those calls become your competitor's jobs.
When you're on a job and miss a call, that customer doesn't wait. Each missed call is a $300-$1,500 job walking out the door.
62% won't call backBy the time you call back — even an hour later — the customer has already booked someone else. Speed is everything in HVAC.
Response must be under 5 minLeads tracked in sticky notes or memory. No way to know your conversion rate or which marketing channels are working.
Most owners track 0 metricsSix powerful features working together to capture, track, and convert more leads automatically.
The moment someone calls and hangs up, they receive an automatic text within 30 seconds. This alone recovers 20-30% of leads that would otherwise be lost forever.
One line of code on your website. Customers fill out a form, get an instant confirmation text, and the lead appears in your dashboard automatically.
Keywords like "no heat" or "urgent" automatically flag the lead red. You know immediately who needs a callback right now.
Automatic text reminders 24 hours and 2 hours before every appointment. Reduces no-shows by up to 60%.
See every lead, status, notes, and appointment from any device. Your full pipeline at a glance.
Automatic monthly reports showing leads captured, conversion rate, and missed calls recovered.
We handle the entire setup. You get a working system in 24 hours. Then it runs automatically.
A potential customer calls your number or submits your website form. The system captures them instantly.
They receive a personalized SMS reply instantly. You don't have to do anything. The system handles it 24/7.
The lead shows up with their name, phone, service type, and whether it's an emergency.
You see the lead, call them back, and set the appointment in the dashboard. Takes 2 minutes.
24 hours and 2 hours before the job, your customer gets reminder texts. No-shows drop dramatically.
Every month see how many leads came in, how many converted, and how much revenue was recovered.
Most clients recover the full monthly cost from just 1 additional booked job.
"We were missing 8-10 calls a week and had no system to follow up. After LeadFlow, we recovered 3 jobs in the first week alone."
"The emergency detection is a game changer. I now see which leads are urgent and call them back first. Haven't missed a no-heat emergency since."
"My conversion rate went from 20% to 38% in 60 days. I now have a real dashboard showing everything. Incredible system."
Join HVAC companies across the US using LeadFlow to automatically capture, track, and convert more leads every day.